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Streamlining Team Collaboration: What are your favorite ways to use shared folders and permissions?

Hey everyone,

Our team has been exploring different strategies for optimizing collaboration using shared folders and permissions in Dropbox Business. We've found that carefully organizing access levels and organizing folders logically has significantly improved our workflow.

What are some of your favorite tips and tricks for leveraging these features to enhance team collaboration and avoid confusion? Any unique use cases or best practices you'd like to share?

Looking forward to hearing your insights!

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Theresa

Hey @Caleb7 and welcome to the Dropbox Community! I’m Theresa, one of the community managers here.

Just thought I’d share a few quick tips that might help your team get the most out of shared folders and permissions on Dropbox Business:

📁 Keep your folder structure simple - the less people have to think, the better.

🔑 Go with the “only give what’s needed” rule when setting permissions. Keeps things tidy and secure.

🛡️ If you’re working with folks outside your team, password-protect those links and add expiry dates (makes life easier and keeps files safe).

👩‍💻👨‍💻 Using groups for permissions. One update, and everyone's sorted.

📁🔗 And finally, a quick reminder: sharing a folder isn’t the same as sharing a link. It's easy to mix up, but it can save a bit of confusion down the line.

If you have a question about any of these features just tag me and I will get back to you.

T 😺 (Dropbox Community Manager)