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Dropbox Standard Plan Activity Log

Could I ask how the standard plan activity log looks like? It says up to folder level which means that we can see activities up to sub-folder levels and not file level or is it only root folder level?

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Dropbox Business

Accepted answers

Jay

There are some differences in the logs between a Dropbox Business subscription on the Standard or Advanced/Enterprise plans.

Firstly is the initial screen, you can see that Advanced allows you to immediately filter based on a file or folder:

Standard log

Advanced log

---

Then there are the filter differences, note that Advanced has 17 more File filters:

Standard filters

Advanced filters

---

I’ve listed the items visible in the Advanced log, but not the Standard log in alphabetical order:

- Added a file

- Added a folder

- Copied a file

- Copied a folder

- Deleted a file

- Deleted a folder

- Downloaded files

- Edited files

- Moved a file

- Moved a folder

- Previewed files

- Renamed a file

- Renamed a folder

- Restored a file

- Restored a folder

- Reverted files to a previous version

- Rolled back file changes

Hopefully this should clarify matters for you!

All comments

Jay

There are some differences in the logs between a Dropbox Business subscription on the Standard or Advanced/Enterprise plans.

Firstly is the initial screen, you can see that Advanced allows you to immediately filter based on a file or folder:

Standard log

Advanced log

---

Then there are the filter differences, note that Advanced has 17 more File filters:

Standard filters

Advanced filters

---

I’ve listed the items visible in the Advanced log, but not the Standard log in alphabetical order:

- Added a file

- Added a folder

- Copied a file

- Copied a folder

- Deleted a file

- Deleted a folder

- Downloaded files

- Edited files

- Moved a file

- Moved a folder

- Previewed files

- Renamed a file

- Renamed a folder

- Restored a file

- Restored a folder

- Reverted files to a previous version

- Rolled back file changes

Hopefully this should clarify matters for you!

mxoh

@Jay Thanks for the info! To clarify let's say I shared a link with someone to a shared folder and he previewed and downloaded files within the folder, would the Standard Plan not be able to capture such activities of previewed and downloaded files at all?

Sanchez

Hey again,

For shared folders and links, you’ll be able to view activity as normal, even if the user isn’t part of your team!

Cheers

mxoh

Thanks @Sanchez and @Jay for the responses! A final question though for the Standard Plan audit, there is no way to filter even by folder for the Activity? Because I was under the impression that Standard Plan filters up to folder level and Advanced Plan filters up to file level.

Sanchez

Hey again, @mxoh,

I’ve just opened up our Standard account, and typed the word File in the Activity search box. There were many filter options that included the word File. Among them were:

downloaded a file
downloaded file/folder from a link (non-team member)
downloaded a team member’s file/folder from a link

So, this type of file-level activity is indeed trackable!

Cheers!

mxoh

@Sanchez OK now I am confused because I thought Downloaded Files are not in Standard Plan. Or is there a difference between Downloaded files and Downloaded a file? Because I pulled out my Activity of Advanced Plan and see these 2 activities counted separately.

Sanchez

Hey again, @mxoh,

What Dropbox Business plan are you currently on?

Here’s a list of all 41 Activity filters for “File and Files” on a Standard Business account:

file added to a showcase
file downloaded (non-team member) from a showcase
file downloaded (team member) from a showcase
file in showcase viewed by non-team member
file in showcase viewed by team member
file removed from a showcase
changed a file request
deleted a file comment
unliked a file comment
resolved a file comment
downloaded a file (non-team member)
created a new file request
subscribed to file comment notifications
unsubscribed from file comment notifications
received files via file request
created a link to a file using an app
restored a resolved file comment
requested acces to a file (non-team member)
made a file viewable only to members of the file
made a file viewable only to team members with the link
made a file viewable to anyone with the link
added a file to their Dropbox
added a file to their Dropbox (non-team member)
allowed file request emails for the team
enabled file request emails for everyone
enabled file requests
liked a file comment
closed a file request
copied a file to their Dropbox
copied a file to their Dropbox (non-team member)
disabled file requests
opened a file (non-team member)
Failed to delete some files remotely
successfully deleted some files remotely
allowed anyone to view links to files in a shared folder
allowed non collaborators to view links to files in a shared folder
allowed only team members to view links to files in a shared folder
prevented non-team members from viewing links to files in a shared folder
multiple files downloaded (non-team member) from a showcase
multiple files downloaded (team member) from a showcase
received files via file request

Cheers!

Pierre R.6

Where does one fin these logs in DropBox?

Jay

Hi Pierre, the activity log can be found in the admin console, though bear in mind, only the team admin on a paid Dropbox Business team can access this page.

Pierre R.6

I see. So a log is only available if you have a Business Account. Personal accounts do not have logs or Audit Trails?

Jay

That’s correct, personal accounts don’t have any logs like that.

Geoff_Hughes

Great answer - very clear, thank you.

I would ask your colleagues at Dropbox not to be cynical with audit.

Deleting files is a simple and important use case. Dont use this fact to force people into a subscription they otherwise dont need. Today you have moved me closer to a strategy involving Google's Drive product.