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Privacy Concern: Dropbox documents that are linked in a Google Doc

AN2023

We have a privacy concern. We keep confidential documents in our Dropbox. We recently linked some of these documents in a Google Doc for easy access for our leadership team to review.

When they clicked the link they were able to view the document without logging into our Dropbox account.

How can we ensure only people with our login credentials can view the documents through these links?

We have reviewed all our folders and checked the "manage permissions" sections.

Folder Settings says "only the owner"
Link For Editing says "there isn't a link for viewing"
Link For Viewing says "there isn't a link for viewing"

Any advice is greatly appreciated. Thank you!

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Accepted answers

Jay

This option is available for Dropbox Business teams, as shared links can be restricted to team members only.

You can also have passwords on shared links depending on your current plan.

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Jay

Hi @AN2023, thanks for bringing this to our attention.

Could you clarify what you mean by your login credentials?

Are you referring to user logins on a Dropbox Business team, or the actual login information for your account?

This will help me to assist further!

AN2023

Thank you for your reply Jay.

I am referring to the actual login information for our account.

Is there a privacy setting to ensure that a link to one of our Dropbox documents can't be seen by anyone who comes across a link? To ensure that they would have to be logged in to Dropbox to see the document, or be prompted to log into our account to gain access/permission?

I appreciate your assistance!

Jay

Technically, you shouldn't be sharing the password to your own Dropbox account, as this is a violation of the terms of service, and can result in account termination.

Shared links are visible by everyone who has the link. It isn't possible to restrict it to your own account, since when you login with your account, the link would open into your account directly regardless.

AN2023

We are not sharing our login.

We are wondering if there is a way to restrict access to a document, similar to the permissions settings in Google Docs. So that if someone gained access to the link and we were not the ones who provided it, there was still a barrier of protection/privacy.

It appears that answer is no. Is that correct?

Jay

This option is available for Dropbox Business teams, as shared links can be restricted to team members only.

You can also have passwords on shared links depending on your current plan.

AN2023

Ok great, thank you for the information.