Regulate access to folders

MargoK

We are a small society with a board, secretariat and several committees . We have a business Dropbox account with 4 team members.

 

What we need:
Multiple folders that are owned by Admin. Access to these folders upon invitation (but not through a link) by coworkers and people outside of de Dropbox Team. Some people should have edit rights, most should have viewing rights.

 

Current status: folders are owned by Admin. Admin made folders inside the Team Folder. Team members were denied access (because I do not want all of them to have access) and I invited a Team member and people outside Dropbox team, some with edit and some with viewing rights. That is how I want it, but making it so seems to have messed with 1 Team member’s access both to Team folder as with a folder it owns itself. Can this be caused by how I organized things or not?

 

Dropbox chat suggests I use groups to grant access to folders. Is this necessary/better? I don’t think I can give some group members edit and others viewing rights?

 

I am questioning how many team members I need. Maybe 1 is enough, or just a second as backup?

Megan

Hi @MargoK, happy Monday! How are you today? 

 

When you say that this caused problems to the member's access, can you share some additional info on this? Can they see the folder, when visiting their sharing tab?

 

The first thing that also came to mind was indeed using Groups. However there are two limitations you might want to keep in mind: one is that you wouldn't be able to add people outside of the Team to a group. 

 

And also, that you can give different permissions to people of the same group, however not individual ones.

 

As for members, 3 is the minimum amount of licenses when owning a Business team. Of course, that depends on the Team's needs. 

 

If you have any other questions, let me know!