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How can I get people to access an account, and to edit a file on my account?

I'm brand new here and looking to do something very basic and simple. But have no clue what I am doing.

I'm with a group called NAPS (Nebraska Association of Nebraska Santas). Yes a group of about 30 Santas. It's just a social club. We get together once a month, have meal and talk about Santa stuff.

I'm looking to set something up for the group where we can place a few documents for everyone in the group to access. Membership roster, meeting minutes, etc.

So far, I've started a free account (we have no dues, so we have no money). I want to set the account up so the default is that everything is read only, with a couple of people that have edit access. Also, to be able to change a single document to edit access to all.

Also, trying to figure out once we send out emails, pointing to the account. What happens as each person clicks the link? Do they have to se tup an entire account to gain access? (keep in mind, we are a lot of old guys with limited computer experience. I'm trying to keep this as simple as possible)

I've been looking over the documentation and such, but it's overkill. Much more complex than I need, so I'm getting lost in the technical jargon.

Help? (it will help put you on the Nice list )

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Jay

Hi @NAPS, thanks for messaging the Community!

In general, it isn't possible share a Dropbox account with other users, as it would be a breach of the terms of service.

However, you can share files or folders within your Dropbox account to other people. If they have their own Dropbox accounts, they would also have the option to edit the files within the folder, or the file itself if only a single file was shared.

If you need any further assistance, please let me know!

Rich

NAPS wrote:
I want to set the account up so the default is that everything is read only, with a couple of people that have edit access.

The best option would likely be to use two different methods.

Create a folder for the group and add your files to it. Then create a view-only shared link to that folder and give the link to anyone that needs read-only access. They'll be able to view or download the files, but not modify the copy in the folder (if they download their own copy, they can modify that one only).

Next, for those that need edit access, invite them to the folder with edit access. They'll need their own Dropbox account for this. They'll get their own copy of the folder in their account, changes made by any member will sync across all members of the folder.

🎅