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Receiving images from others

I have a lot of content creators. I would like for them to send photos/videos to me. I understand the dropbox request. Here is my issue:

When I receive an image I need to do a few things. Any automation will help.

1. The image has to abide by our content creation guidelines. This will need to be a manual review. In addition to resolution, file type.... I need to look at the picture to see if the content is correct. All pics will start their life in a common folder ** For Review **

2. Issue 1: if the image does not meet the guidelines, I need to reject it and notify the creator. I would like to simplify this as I will be getting a lot of pictures and flipping back and forth to email does not scale.

3. Issue 2: if the image is approved, I need to easily capture this so that the creator can get credit for the image. I would also like to notify the creator that their image was accepted.

4. Issue 3: is there a way to simplify the tagging process? Each image may have several tags that will allow me to search and find the image a variety of ways.

5. Finally I need to send the image to the correct folder for safe keeping. My thoughts on folder structure is ** creator name>year>month **. Is there an automated way to do this after approval?

Any help is greatly appreciated.

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Accepted answers

Jay

Hi @Bill Waller, thanks for messaging the Community!

If you're using file requests, currently, there is no way to inform or contact the people who upload to your account via that method. Once a file is uploaded, it's automatically added to your folder, and it's a one-way link. You have no access to their email addresses, or any way to inform them that you rejected or approved their upload.

Could you clarify on what you mean by simplifying the tagging process? Do you mean tagging images in bulk?

Automation might help with moving images to a correct folder, if the original image has the necessary metadata in it. However, you'd need to creatively use automations on every single folder and subfolder and test it to see if this works.

If you have any further queries, feel free to message back.

All comments

Jay

Hi @Bill Waller, thanks for messaging the Community!

Could you clarify on what you mean by simplifying the tagging process? Do you mean tagging images in bulk?

If you have any further queries, feel free to message back.

Bill Waller

Thank you Jay. Do you know of any apps that allow the accept/reject process? Surely this is a common issue.

Bill Waller

A lot of brands rely on their affiliates to submit content. Most companies have content guidelines. Our brand will have somewhere around 1500 content producers. If they submit an image or video that does not follow our guidelines, we need to reject, notify, and not give credit for the content. Likewise, for an image that does follow our guidelines, we need to accept, notify, #tag and give credit for the content.

Hannah

Hey @Bill Waller, thanks for your post.

Are you referring to content submitted through file requests or shared folders?

And how would giving credit for the content through Dropbox work?

Any additional info, would be helpful.

Bill Waller

Just thinking about my particular issue, and that others may have the same.

I am planning to use file requests to gather photos/videos from my content contributors. This is my use case:

I have a sunglasses company that is specific to anglers. As you can imagine, everyone wants a free pair of sunglasses. A few examples of our affiliate categories are Fishing Guides, Content Creators, Professional Anglers... Guides are not Cash sponsored, as content creators and professional anglers are. A typical guide package would be 2 free pairs of sunglasses per year. However, we want something in return... content. And not jus any random content, but photos and videos that adhere to our content guidelines. We get a lot of crap that we would never use. A guide is required to submit 3 "accepted" images and 1 "accepted" video each month. For each picture we will give them a thank you commission of $5-10. Most of these guides are better at catching fish than photography. Our content guide trys to resolve that. Most can do better if they want to. An image of 20 dead fish laying on a dock is not at all what we want to see. In their mind, that image shows what a great guide they are, in our mind it is ridiculous, and we will never use it.

So they get an email from us at DropBox that allows them to submit a photo. It shows up in a common folder and we review it to see if it meets our criteria.

If it does, the image is "accepted" and they receive an email with some nice words telling them "woo hoo, good job this image was accepted." It would be nice to have a thumbnail of the image. Then we must #tag the image so that we can find it at another date. E.g. #sailfish. We must also acknowledge that they have 1 of 3 required images that have been accepted and note this in our pay schedule/spreadsheet or however we decide to do this.

If the image is "rejected," they will need to be notified as well. Preferably with a rejection statement. E.g. "this image does not meet our guidelines for submitted content."

Maybe credit is not given through Dropbox but having the ability to know who submitted an image and replying with a thumbnailed email would be huge. Imagine getting 50 photos in one day.

Long and rambling, but just some thoughts on what I need to do.

Walter

Hey @Bill Waller, thanks for taking the time to share your thoughts on this. Your feedback has been logged in our system - please let us know if you have anything else to add.

In the meantime, perhaps you'd be able to find something that fits your needs in the Dropbox App Center for Workflow automation options on this page.