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Folder sharing history

How can I see a list of users I shared a folder with? These users have lost their access privileges for the folder or do not use dropbox anymore.

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Jane

Thanks a lot for keeping in touch with me on this discussion here @fireglory!

So as to best address your inquiry according to the info we have on file for your account, I’ve sent you a brief message on the email connected to your Forum profile (i.e. this way I’ll be able to access your account specifics internally to answer your follow-up questions) gathering all of the details you’ve included on that discussion.

You may have a look at your inbox at your earliest convenience if you’d like us to work on that together; looking forward to hearing back from you!

All comments

Rich

Sign-in to the Dropbox website, find the folder in your your Files list, and click the Share button to the right of it. The sharing options for that folder, along with a list of members, will open.

Jane

Hey there (@fireglory), you should be able to see this detail (depending on whether you’re the shared folder "Owner" or you’ve been granted “Can Edit” permissions) if you navigate to your folderstructure ▶️ go to the ellipsis icon 💬 on the shared folder in question 👥 & click on Events. This should re-direct you to a view outlining your sharing history.

Hopefully this answers your question & please do let me know on this discussion in case you have more sharing-specific questions or you need any further assistance in any way. Thanks & enjoy the rest of your day!

fireglory

Unfortunately, there's no Events option for the folder.

Jane

Thanks for looping back to me so quickly @fireglory! Do you see the two-people icon on the folder (i.e. it should be similar to the one displayed on the screenshot I’m attaching below) incidentally?

Spoiler

What are the options you’re seeing on your end? Have you also checked how you get on with Rich's advice? What do you see when you click on the Share button?

Rich

fireglory

The options list I can select from contains Share, Download, Star, Rename, Move, Copy, Delete.

If I press the Share button I'm being forwarded to an email form that enables the file/folder to be shared/linked to new users.

fireglory

Yes, I'm aware of the Events options (as it is enabled for other folders that have active users linked to it) but it seems it's not available for the folder in question.

The user I shared it with is no longer using Dropbox. However, the system suggests his address when I open the Share option as it has been imported into the system before.

Jane

Thanks for this detail @fireglory! Based on your last message, it looks like this folder used to be shared at a certain point however you’ve now unshared it with everyone you had previously granted access & this is now only visible to you (i.e. this scenario applies if you were the shared folder Owner).

Alternatively, if your colleague was the shared folder Owner instead, then they have (in all likelihood) removed your access & you’re seeing a copy of the original share. Were you the shared folder owner or an editor incidentally?

If any of the above applies, then the shared folder history should have been erased when you unshared it & you're now seeing a copy of the contents.

Hopefully this sheds a bit of light on the matter & please do keep me know here if you have any follow-up questions or I have misunderstood your query in any way!

fireglory

If I remember correctly I was the owner.

I haven't revoked the access privileges to the user.

fireglory

However, if I go to Files Sharing in the menu on the left, a few files and that folder appear as they have been shared before. Is there a shared links history perhaps?

Jane

Thanks a lot for keeping in touch with me on this discussion here @fireglory!

You may have a look at your inbox at your earliest convenience if you’d like us to work on that together; looking forward to hearing back from you!

EP2

What is the answer please?

Jane

Hey @EP2, thanks for the nudge! While I can’t be entirely certain that this was the Solution for the OP since our email correspondence closed without their confirmation, it seems that the content was shared as a link, which would merely grant recipients View-Only access. If it’s not too much trouble for you, can elaborate a bit on what seems to be your current situation, in order to follow-up a bit closer on this matter? Thanks!

Pheng

The solution isn't actually a solution, and doesn't help people who want to know what the process is.

I would like to find out (for any given share folder) when I added people (and how I added them), and when people were removed (and how they were removed).
It would be nice to have method, IP, and Time stamp, possibly application/browser would also be good.

Is any of this information being stored?
If so, is this information accessible?
If yes, can I access it via the webpage or on my desktop or must I contact dropbox support?

Thanks in advance for your concise explanation.

Jane

Hey @Pheng, thanks for pinging us here with these follow-up questions!

In continuation to your description, it looks like you’re inquiring about something similar to the Activity logs available to Team Admins, where you can locate some of the info you mentioned.

If you’re working on a personal account however, you can check on your Events page, where you can monitor any file additions/deletions/edits in shared folders in a Timeline view. I’m afraid that there’s no other info accessible regarding shared folders other than those you can see there.

I hope I’ve covered everything; please let me know if you'd like me to further clarify!